[Hidden-tech] MS Access Questions

Rich Roth webmaster at hidden-tech.net
Wed Nov 25 08:44:21 EST 2015


I agree with Kimo that Civi can be a good solution - with emphasis on 'with a bit of 
training' and add using a Civi experienced hosting company.

Civi has a startup bump which while not overly steep, should not be ignored -- if you 
don't plan on the time/effort and having someone responsible to answer questions of new 
users, you will have issues using the system -- if planned for,
it is an excellent solution for many non-profits.  A number in the area use it.

Rich/webmaster

On 11/24/2015 1:35 PM, B. Kimo Lee wrote:
> Hi Adreinne,
>
> I missed the words "small non-profit" in your original post on my first read.
> It doesn't look like anyone mentioned this in previous Access-related posts, so I'm 
> going to throw it out there since I do this kind of consulting.
>
> Since you are a nonprofit, have you considered the open source CRM for nonprofits called 
> "CiviCRM"?
>
> CiviCRM is a full-fledged fundraising and CRM database system specifically for nonprofit 
> organizations. It runs within Joomla or Drupal sites so if you already have a site based 
> on those CMS systems, or are in need of a new website, you might look into it. You could 
> also create a Joomla site without content (to start) so you can run CiviCRM.
>
> In my experience, there are many, many small nonprofits still doing things the old way, 
> with Excel spreadsheets, mail merging, Outlook for emailings, etc. At least you're on a 
> database, so you're one step up from spreadsheets.
>
> What CiviCRM does is integrate your fundraising database into your web site so all of 
> your staff can view your donor database from a centralized solution online. Because it 
> is integrated into your website — with a bit of training — you can quite easily manage 
> and interact with your donors and members, create fundraising campaigns which are 
> integrated into the site, manage events (free and paid), create personal campaign pages, 
> do email marketing, generate custom reports, manage cases, etc.
>
> You would definitely need a secure server to encrypt the data, regular PCI scans, and 
> some kind of a maintenance plan to make sure the software is kept up to date with 
> security patches.
>
> I partner with HeronGrace.com <http://HeronGrace.com> who could help you with grant 
> writing if you need to fund a project/migration such as this.
>
> Please let me know if you have questions about CiviCRM.
> https://civicrm.org/
>
> Best,
> Kimo
>
>
>
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>
> On Nov 20, 2015, at 9:12 AM, Adrienne LaPierre wrote:
>
>>
>>
>>
>> Hi,
>>
>> I'm working with a small non-profit that is heavily reliant on a (split) Access 2010 
>> database.  They're now looking to upgrade a few of their older computers but I'm 
>> confused about what the transition to newer versions of MS Office (with lots of 
>> emphasis on web apps and cloud services) will mean for the database.
>>
>> For instance, this article (If you're looking at Office 365, and you use Microsoft 
>> Access, look harder 
>> <https://www.linkedin.com/pulse/20140625115126-4665957-if-you-re-looking-at-office-365-and-you-use-microsoft-access-look-harder>) is 
>> pretty old but it did raise some questions for me that I haven't been able to resolve.
>>
>> Mostly I'm wondering if Access 2016 will be able to open and use the existing database 
>> without needing to migrate anything to cloud servers?  The database contains 
>> HIPAA-protected information...
>>
>> Is it likely that the other users on the network who will still be using Access 2010 
>> after the transition will run into compatibility problems on their end?  (i.e. should 
>> we upgrade everyone at once?)
>>
>> Any info would be helpful.
>>
>> Thanks!
>> Adrienne
>>
>>
>>
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Rich Roth
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