[Hidden-tech] Need Document Control System

[Cheryl Handsaker]

If the documents are at all sensitive, then go for the Business Plan. It 
is much to easy for individuals to share folders accidentally. I think 
this is a big plus for the Business version.

On 6/26/15 1:57 PM, Lesley Schneider wrote:
>
>
>
>
> I noticed they have an expensive business version and the free 
> individual version, which I have used with clients for years. Now that 
> I am a full time employee, I don't know if we should get the business 
> version or if I can just have everyone download the free individual 
> version.
> Thanks for your help,
> Lesley
>
> Sent from my iPhone
>
> On Jun 26, 2015, at 12:45 PM, Spike McLarty <spike.mclarty at gmail.com 
> <mailto:spike.mclarty at gmail.com>> wrote:
>
>> I second Chris's suggestion of Dropbox.
>> It isn't even really a 'place' for people to go, it shows up as a 
>> folder on your computer - just a regular Windows folder.
>> Pioneer Valley Habitat uses it extensively so I've been able to watch 
>> over my wife's shoulder as she uses it daily.
>>
>> Anything involving a server, or Sharepoint, will involve 
>> significantly more (and more technical) administrative overhead than 
>> Dropbox, unless you've already got somebody who knows what they're 
>> doing and is willing to add this to their plate.
>>
>> The trick with Dropbox is setting up the information organization 
>> (folder structure, naming conventions, procedures) so it's easy for 
>> people to understand and conform to.
>> Have one sensible person do that early on, otherwise you'll get the 
>> same mess you'd get with paper documents + no system.
>>
>> With the right options turned on in the account, you get off-site 
>> backup (with zero effort), you can see when files were changed and 
>> who changed them, and retrieve any previous version.
>>
>> Another plus for Dropbox: easy to find people who've used it, not 
>> hard to find people who use it a LOT.
>>
>> On Thu, Jun 25, 2015 at 8:46 PM, Lesley Schneider 
>> <lesley at hthconsulting.com <mailto:lesley at hthconsulting.com>> wrote:
>>
>>
>>
>>
>>
>>     I better get clearer. This is for a Technical Publications
>>     department. Technical manuals written in Word. They were trying
>>     to use Sharepoint, but they never managed to make enough room for
>>     it on the server. This is a Windows place. They are very set in
>>     their ways. Not thrilled with change. I was hoping for something
>>     that could be a plug-in to Outlook or Explorer. Does that help?
>>     Just want a system for version control, a central place where
>>     people can always know they are getting the approved version of a
>>     doc in PDF format. And where we can store the original Word files
>>     where no one else can mess with them.
>>
>>     Thank you again,
>>     Lesley
>>
>>     On Jun 25, 2015, at 6:02 PM, Robert Heller wrote:
>>
>>>     At Thu, 25 Jun 2015 14:53:11 -0400 Lesley Schneider
>>>     <lesley at hthconsulting.com <mailto:lesley at hthconsulting.com>> wrote:
>>>
>>>>
>>>>
>>>>
>>>>
>>>>     Hi all. I am at a company from the dark ages. They have around
>>>>     50 people.
>>>>     They have no doc control system in place. I need something easy
>>>>     to install
>>>>     and use, and cheap. Just for Technical Publications right now. Any
>>>>     suggestions?
>>>
>>>     What format are these documents in?
>>>
>>>     What operating system(s) are you using?
>>>
>>>     If the documents are some form a text (eg LaTeX)  and the
>>>     operating system is
>>>     some flavor of UNIX/Linux (or if the file server is a UNIX or
>>>     Linux system),
>>>     then any typical Source Code Version control system will work. 
>>>     Something like
>>>     Subversion over Apache/DAV (mod_svn_dav). Note: using Subversion
>>>     over
>>>     Apache/DAV is dirt cheap -- it is open source, so there is no
>>>     cost for the
>>>     software, esp. if you already have the UNIX/Linux server in place.
>>>
>>>     It *is* possible to use a Source Code Version control system
>>>     with *binary*
>>>     files, you just don't get things like diffs and each 'version'
>>>     is a complete
>>>     copy of the binary file (rather than a set of changed lines).
>>>
>>>
>>>>     Thank you,
>>>>     Lesley
>>>>
>>>>     Sent from my iPhone
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>>>
>>>     -- 
>>>     Robert Heller             -- 978-544-6933 <tel:978-544-6933>
>>>     Deepwoods Software        -- Custom Software Services
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>>>     Webhosting Services
>>>
>>>
>>
>>     Lesley Schneider
>>     lesley at hthconsulting.com <mailto:lesley at hthconsulting.com>
>>     http://www.hthconsulting.com
>>     408-858-3942 <tel:408-858-3942> Mobile
>>
>>
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>
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