[Hidden-tech] Need Document Control System

[Lesley Schneider]

I noticed they have an expensive business version and the free individual version, which I have used with clients for years. Now that I am a full time employee, I don't know if we should get the business version or if I can just have everyone download the free individual version. 
Thanks for your help,
Lesley

Sent from my iPhone

> On Jun 26, 2015, at 12:45 PM, Spike McLarty <spike.mclarty at gmail.com> wrote:
> 
> I second Chris's suggestion of Dropbox.
> It isn't even really a 'place' for people to go, it shows up as a folder on your computer - just a regular Windows folder.
> Pioneer Valley Habitat uses it extensively so I've been able to watch over my wife's shoulder as she uses it daily.
> 
> Anything involving a server, or Sharepoint, will involve significantly more (and more technical) administrative overhead than Dropbox, unless you've already got somebody who knows what they're doing and is willing to add this to their plate.
> 
> The trick with Dropbox is setting up the information organization (folder structure, naming conventions, procedures) so it's easy for people to understand and conform to.
> Have one sensible person do that early on, otherwise you'll get the same mess you'd get with paper documents + no system.
> 
> With the right options turned on in the account, you get off-site backup (with zero effort), you can see when files were changed and who changed them, and retrieve any previous version.
> 
> Another plus for Dropbox: easy to find people who've used it, not hard to find people who use it a LOT.
> 
>> On Thu, Jun 25, 2015 at 8:46 PM, Lesley Schneider <lesley at hthconsulting.com> wrote:
>> 
>> 
>> 
>> 
>> I better get clearer. This is for a Technical Publications department. Technical manuals written in Word. They were trying to use Sharepoint, but they never managed to make enough room for it on the server. This is a Windows place. They are very set in their ways. Not thrilled with change. I was hoping for something that could be a plug-in to Outlook or Explorer. Does that help? Just want a system for version control, a central place where people can always know they are getting the approved version of a doc in PDF format. And where we can store the original Word files where no one else can mess with them.
>> 
>> Thank you again,
>> Lesley
>> 
>>> On Jun 25, 2015, at 6:02 PM, Robert Heller wrote:
>>> 
>>> At Thu, 25 Jun 2015 14:53:11 -0400 Lesley Schneider <lesley at hthconsulting.com> wrote:
>>> 
>>>> 
>>>> 
>>>> 
>>>> 
>>>> Hi all. I am at a company from the dark ages. They have around 50 people.
>>>> They have no doc control system in place. I need something easy to install
>>>> and use, and cheap. Just for Technical Publications right now. Any
>>>> suggestions?
>>> 
>>> What format are these documents in?
>>> 
>>> What operating system(s) are you using?
>>> 
>>> If the documents are some form a text (eg LaTeX)  and the operating system is 
>>> some flavor of UNIX/Linux (or if the file server is a UNIX or Linux system), 
>>> then any typical Source Code Version control system will work.  Something like 
>>> Subversion over Apache/DAV (mod_svn_dav).  Note: using Subversion over 
>>> Apache/DAV is dirt cheap -- it is open source, so there is no cost for the 
>>> software, esp. if you already have the UNIX/Linux server in place.
>>> 
>>> It *is* possible to use a Source Code Version control system with *binary* 
>>> files, you just don't get things like diffs and each 'version' is a complete 
>>> copy of the binary file (rather than a set of changed lines).
>>> 
>>> 
>>>> Thank you,
>>>> Lesley
>>>> 
>>>> Sent from my iPhone
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>> 
>> Lesley Schneider
>> lesley at hthconsulting.com
>> http://www.hthconsulting.com
>> 408-858-3942 Mobile
>> 
>> 
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