[Hidden-tech] Digital imaging/archiving

[Ron Miller]

You might want to get an All-in-One printer/fax/scanner with a document 
feeder, but make it high end enough to be able to handle the firm's 
paper load. If they generate a great deal of paper (and law firms do), 
then you might consider a dedicated high speed scanner.

Then simply save the scanned files to PDF and set up a redundant backup 
system where you do daily and weekly backups, moving a copy of the 
weekly backups to offsite storage once a week.

You should decide on a backup media such as tape that you can move off 
site easily. You could also consider a service like Iron Mountain, which 
provides electronic offsite storage.

Another idea is the Mirra Backup Server, which automatically backups any 
files you designate any time the files change and keeps a user-defined 
number of previous versions. This could be useful for a law firm where 
the client may want to see that draft of the contract from two weeks ago.

You should set up a couple of different backup methods to ensure that 
the client doesn't lose any valuable client data.

Good luck,
Ron

Ron Miller
Freelance Technology Writing Since 1988



Amy Johnson Yates wrote:
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> Hello all,
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> I'm a newer member who has been following the email lists and am 
> impressed by the wealth of information available from members!
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> I am looking for a recommendation for a company that does digital 
> scanning of documents for electronic storage. I am helping a law office 
> look into "going paperless" and am hoping folks here may have some ideas 
> as to a reputable place to have this work done.
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> The practice is only a little over a year old - but there is still too 
> high a volume to do by home-office scanner!
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> Many thanks,
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