[Hidden-tech] Law Libs: Digitization: Ohio State Archives "eye-readable backup" strong recommendation

Lisa Hoag 1world4all at gmail.com
Tue Dec 5 18:21:08 EST 2017


Just read this, ~Lisa:
*Statement on Maintaining Digitally Imaged Records Permanently*
Statement issued by the State Archives of Ohio on the practice of
destroying the paper copies of records that have long-term, historical,
value and only keeping copies of those records in electronic format.

https://www.ohiohistory.org/learn/archives-library/state-archives/local-government-records-program/electronic-records-resources/statearchives_statement

*"Although the Ohio History Connection, which administers the State
Archives of Ohio, acknowledges the utility of maintaining digital images
for access and retrieval purposes, it does not support the permanent
maintenance of records solely in electronic image formats. Technological
changes are rapid and constant. With no standards in existence for ensuring
the long-term validity and survivability of digital images, it is nearly
impossible to predict whether those imaged records will be retrievable in
the future. Even well- implemented migration plans cannot assure that data
will not be lost.*

With this in mind, the State Archives strongly recommends maintaining an
eye-readable backup of any records deemed of permanent value that have been
digitally imaged for electronic storage. Eye-readable records are records
that do not require the use of hardware and software to decode the
information stored on them. Examples of eye-readable records include paper
and microfilm. The American National Standards Institute (ANSI) issues a
set of standards for the creation of microfilm that, if followed, ensure
the survivability of microfilm for an estimated 500 years." (more)
<https://www.ohiohistory.org/learn/archives-library/state-archives/local-government-records-program/electronic-records-resources/statearchives_statement>
Best,
Lisa

-- 
Lisa Hoag Designs
PO Box 983
Wendell, MA 01379
http://www.lisahoagdesigns.com
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