[Hidden-tech] Need Document Control System

Chris Hart, MyMacTech.com chris at chrishart.net
Fri Jun 26 10:52:59 EDT 2015


One approach to this would be to use Dropbox and implement a shared
read-only folder, that contains the 'master' documents.  It seems to me this
may be the simplest/easiest way to implement what you're looking for..

You would create a Dropbox account if you don't have one, and create the
master folder and put all the documents in there.  Then share the folder
with others using read-only permission.

They would create a Dropbox account, install Dropbox and then you send them
an invitation to the Shared read-only folder.

Then, when a new document (or an updated version of an existing document) is
ready, you would put the document in the appropriate place.  This assures
that only you can make changes to the shared documents collection, but
everyone has access to them.

Chris Hart

    • Computer Support & Technology Consulting

        for Connecticut and Western Massachusetts

            Tel: 860-291-9393

                chris at chrishart.net

                    http://www.MyMacTech.com


From:  <hidden-discuss-bounces at lists.hidden-tech.net> on behalf of Lesley
Schneider <lesley at hthconsulting.com>
Date:  Thursday, June 25, 2015 at 8:46 PM
To:  Robert Heller <heller at deepsoft.com>
Cc:  "Hidden-discuss at lists.hidden-tech.net" <Hidden-discuss at mm01.tnrnet.com>
Subject:  Re: [Hidden-tech] Need Document Control System

I better get clearer. This is for a Technical Publications department.
Technical manuals written in Word. They were trying to use Sharepoint, but
they never managed to make enough room for it on the server. This is a
Windows place. They are very set in their ways. Not thrilled with change. I
was hoping for something that could be a plug-in to Outlook or Explorer.
Does that help? Just want a system for version control, a central place
where people can always know they are getting the approved version of a doc
in PDF format. And where we can store the original Word files where no one
else can mess with them.

Thank you again,
Lesley

On Jun 25, 2015, at 6:02 PM, Robert Heller wrote:

> At Thu, 25 Jun 2015 14:53:11 -0400 Lesley Schneider <lesley at hthconsulting.com>
> wrote:
> 
>> 
>> 
>> 
>> 
>> Hi all. I am at a company from the dark ages. They have around 50 people.
>> They have no doc control system in place. I need something easy to install
>> and use, and cheap. Just for Technical Publications right now. Any
>> suggestions?
> 
> What format are these documents in?
> 
> What operating system(s) are you using?
> 
> If the documents are some form a text (eg LaTeX)  and the operating system is
> some flavor of UNIX/Linux (or if the file server is a UNIX or Linux system),
> then any typical Source Code Version control system will work.  Something like
> Subversion over Apache/DAV (mod_svn_dav).  Note: using Subversion over
> Apache/DAV is dirt cheap -- it is open source, so there is no cost for the
> software, esp. if you already have the UNIX/Linux server in place.
> 
> It *is* possible to use a Source Code Version control system with *binary*
> files, you just don't get things like diffs and each 'version' is a complete
> copy of the binary file (rather than a set of changed lines).
> 
> 
>> Thank you,
>> Lesley
>> 
>> Sent from my iPhone
>> _______________________________________________
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> 
> -- 
> Robert Heller             -- 978-544-6933
> Deepwoods Software        -- Custom Software Services
> http://www.deepsoft.com/  -- Linux Administration Services
> heller at deepsoft.com       -- Webhosting Services
> 
> 

Lesley Schneider
lesley at hthconsulting.com
http://www.hthconsulting.com
408-858-3942 Mobile

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