In Word 2007: (1) if you delete information from an existing document, (2) save the document with a different name, (3) open the new document, and (4) save the new document as HTML or XLM in order to find deleted information, you will not find the deleted information. In addition, by selecting Office Button/Prepare, you can inspect the document for metadata such as comments, revisions, versions, annotations, personal information, hidden text, etc., and delete them before sending a document out. You can also password protect the document so that the receiver cannot modify the original Word document. You can also encrypt the document so that only approved recipients with a password can open it. Regards, Tom www.mswordexpert.com Tom Gajda Engineering Writer Thomas Paul Communications, LLC 413-297-2246 | www.engineeringwriter.com See me on Linkedin: www.linkedin.com/in/tomgajda -----Original Message----- From: hidden-discuss-bounces at lists.hidden-tech.net [mailto:hidden-discuss-bounces at lists.hidden-tech.net] On Behalf Of ussailis at shaysnet.com Sent: Saturday, December 12, 2009 9:59 PM To: hoogendyk at bio.umass.edu; charlemontwebworks at yahoo.com; hidden-discuss at lists.hidden-tech.net Subject: Re: [Hidden-tech] Microsoft Office suite vs. other options ** Be sure to fill out the survey/skills inventory in the member's area. ** If you did, we all thank you. And that's the reason why I write everything in WordPerfect, and generally "send the file to a pdf." All edits, what I may have thought, how I might have structured a proposal, etc are gonzo. ---- Another H-techie said something about presenters over forty being stuffy. Well, three weeks ago I gave a presentation, not SRO because the group increased the room size, only six folks taking notes though. And I am well over 40. And I will never use PowerPoint... I use overhead transparencies for several reasons: easy to back-up, easy to include hand drawn cartoons, no fussing with a computer, and I can write on them if asked a question requiring it. Yes I do drag my own overhead machine (and a spare bulb)with me. Giving a talk is a form of teaching, but at lower level than the classroom. One cannot teach pointing a crutch around. PowderPuff would be OK if it were as flexible as overheads. Simply it is not. Not even close. My experience has been that overheads are a poor form of teaching in the classroom. A blackboard is much better because it paces the discussion. It slows down the teacher, simply it takes time. I don't for a moment think that the problem is with using Microsoft product, it is with a total lack of understanding how to prepare an interesting talk. That's something that takes time. Perhaps the 'problem' is folks that might be expected to give a presentation are never taught how to in school. Remember the rule that it takes three hours to prep an hour presentation? Bah! I find that two days are necessary to do it reasonably well. I also find the second time it is given it gets better. It also helps if you really believe in, and really understand, your subject. I would think PP as useless to teach in the classroom. But my experience is with what most perceive as a dry subject, so I look for when the students "get it," watch for the glazing of the eyes, then go on to solving problems. Jim Ussailis jim at nationalwireless.com Original Message: ----------------- From: Chris Hoogendyk hoogendyk at bio.umass.edu Date: Sat, 12 Dec 2009 16:31:11 -0500 To: charlemontwebworks at yahoo.com, Hidden-discuss at lists.hidden-tech.net Subject: Re: [Hidden-tech] Microsoft Office suite vs. other options ** Be sure to fill out the survey/skills inventory in the member's area. ** If you did, we all thank you. Cheryl Handsaker wrote: > Philosophy aside, I stopped using PowerPoint when the size of the > generated file exceeded my capacity to share it with the people who > needed access. Both Word and PowerPoint have become so "feature-rich" > that they are just too resource intensive to be useful to me, as an > occasional user. > > That's an interesting point. The thing is that feature rich doesn't have to mean bloated. Bloated comes from a failure in the overall design effort as additional features are added. Worse is that the file structure becomes a rats nest that is many times larger than what is needed to store your document. Attaching Microsoft Office documents to emails that go out to the whole department is a mail manger's nightmare, as the document is overly large to begin with and then is replicated to every account that it was sent to, eating up space on the server needlessly. If you open up a Word or Excel document in a text editor, you will see that the whole history of the document is there. All the edits, deleted text, everything. If you start with a document and re-edit it endlessly as you tailor it to each subsequent use, it becomes more and more bloated. But, what's worse, is that a subsequent client might open the document and see what you wrote to a previous client. I knew of an instance where someone got a quotation for something. They opened the Excel document in a text editor and saw that a lower quote had been given to a previous customer. They confronted the sales person with the lower price. The sales person was totally surprised and taken back. He had no idea how he had been found out, but had little choice but to cave in on the price. -- --------------- Chris Hoogendyk - O__ ---- Systems Administrator c/ /'_ --- Biology & Geology Departments (*) \(*) -- 140 Morrill Science Center ~~~~~~~~~~ - University of Massachusetts, Amherst <hoogendyk at bio.umass.edu> --------------- Erdös 4 _______________________________________________ Hidden-discuss mailing list - home page: http://www.hidden-tech.net Hidden-discuss at lists.hidden-tech.net You are receiving this because you are on the Hidden-Tech Discussion list. 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